Summary

Assists the Managing Director with daily administrative duties and complete a broad variety of administrative tasks.

Responsibilities

• Support in travel organization (booking of rights, hotel accommodation) and control of/receipt collection for respective cost.
• Manage the logistics for Managing Director's meetings, including coordination of technical support for conference calls.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.
• Managing the diary and organizing meetings and appointments, often controlling access to the Managing Director.
• Ensure that the Managing Director's office is well arranged.
• Assist in setting up meetings and appointments, communicate with external guests etc.
• Independent organization of logistical support for external guests - right schedule control, local transportation, accommodation.
• organizing events and conferences
• Miscellaneous tasks to support the Managing Director.

Education and Qualifications

• Bachelor's Degree in relevant field

Requirements

• Ability to recognize and implement tasks independently.
• Ability to prioritize and distinguish important issues from non-important ones.
• Excellent communication skills
• Excellent oral and written command of English and Swahili.
• Organisational skills and the ability to multitask
• Excellent time-management and problem-solving skills.

Reporting To

• Managing Director