Summary

To administer and ensure that all Human Resources practices are in compliance with regulatory requirements & internal policies and procedures.

Responsibilities

Key Responsibilities (HR)

• Ensure a signed contract of employment is on file as well as a signed photograph of incumbent for audit verification.
• Review the documentation with new staff and all company policies.
• Ensure all issues pertaining to employees are recorded and filed on personnel files.
• Ensure transfer forms, salary increase forms, promotion forms, bonus letters and termination forms are on employee files.
• Ensure exit interviews are conducted with all employees who voluntarily terminate their contract of employment.

Recruitment

• Obtain recruitment requests from Line Managers.
• Draw up and place adverts internally and externally.
• Manage recruitment process.
• Liaise with recruitment companies to obtain best candidates.
• Send job offer to selected candidates and receive signed acceptance.
• Ensure all employees have signed contract and job description on file.

 Performance Management

• Guide and support management and staff with confirming/extending probation period.
• Dealing with Performance Appraisal process (Surveys, appraisal forms etc.)
• Assist with the implementation of the performance management system that includes performance development plans and employee development plan.

Employee Relations

• Ensure that prompt, fair and timeous disciplinary measures are taken in the event of a problem.
• Assist all employees with all HR related matters and queries.
• Communicate HR policies, procedures, programmes and laws to staff to ensure they understand and abide thereto.

HR Information Management

• Draw up monthly HR report with regards to staff movements.

Education and Qualifications

Relevant business /HR related tertiary qualification

Requirements

• Minimum of 2 years of experience in HR
• Demonstrable experience in Human Resources
• An understanding of the confidential nature and sensitivity of issues

Characteristics

• Emotional intelligence with strong interpersonal skills
• Skilled communicator with strong verbal and written abilities
• Resilience
• Analytical skills and numeracy skills
• Listening Skills
• Problem solving
• Verbal and written communication skills.
• Integrity
• Assertiveness
• Willing to work after hours at times when needed
• Attention to detail
• Prioritise, multi-tasking and planning
• Highly organised