Summary

Head of Department responsible for control of the company’s finances, for the production of meaningful financial reports  for the effective running of the department itself, but also for a close working relationship with the Tourism Director. In addition, liason with the company’s external auditors and the company’s owners through the Regional Managing Director

Responsibilities

OBJECTIVES

• To oversee all aspects of Administration that includes Legal, HR , IT and general compliance.
• To implement and maintain a proper system of accounting and internal checks in accordance with generally accepted accounting principles and practices and as required by group of companies.
• To ensure that correct profits or losses are determined and assets and liabilities are accurately and fairly stated in periodic accounts produced within agreed deadlines.
• That working capital is managed efficiently.
• To ensure that staff are properly motivated and their work is effective and properly supervised.

RELATIONSHIPS:

• Reports to Regional Managing Director;
• CFO and Group Finance.
• All accounts staff report to the Financial Controller, as shown on the organizational chart, including any staff nominally based in the lodges, camping and transport divisions.
• Interaction with other staff, particularly the managers of Tours, Camping, transport, IT and lodge operations.
• Customers, suppliers, regulatory authorities, auditors and bankers, when necessary and appropriate.

                                                                                                          RESPONSIBILITIES     

• Ensure that system of accounting and internal check, including accounting instructions from the group and regional offices, are complete, recorded and effectively implemented and maintained, with routine meeting of general control objectives.
• Suggest changes to accounting and internal check systems where appropriate and agree with CFO.     
• Ensure that monthly and year end accounts, statistics and reports are complete and accurate, drawn from the company’s books of account and are produced, reviewed and distributed within agreed deadlines and comply as necessary with group, legal and FRS requirements.
• Ensure that budgets and updated forecasts and reports are produced, reviewed, distributed and agreed within agreed deadlines.
• Ensure efficient management of working capital and cash.
• Ensure that assets and liabilities risks are properly insured.
• Subject to the constraints of minimum working capital needs, ensure that tax and statutory returns are filed, and related liabilities paid, on time; that debt service obligations are duly serviced; that capital expenditure duly authorised is acquired and paid for, and that any surplus funds are distributed as directed by Group.
• Shows commercial awareness, skill, tact and initiative when reviewing transactions and when dealing with the company’s staff, customers, suppliers, directors and group staff.
• Keep up to date knowledge of Income Tax, VAT and all other taxes and matters concerning foreign exchange, finance costs and other commercial matters and is consistently referred to for such advice. Ensure the company’s tax returns and filings are completed on time and that the company is compliant with all tax regulations.
• Has respect of staff and confidence of customers, suppliers, Chief Finance Officer, Regional Managing Director, and staff from Group head office and group companies, and the company’s bankers.
• Motivate accounting staff and maintain good morale while conducting effective supervision.
• Ensures company policy regarding training on the job and externally is carried out.
• Prepare feasibility studies to justify capital expenditure or refinancing or development projects within agreed deadlines and participates in proposals. 
• External audits are completed within Group deadlines with no material adjustments or weaknesses noted.                                                           

 STANDARDS OF PERFORMANCE

• Systems are documented and complete and work effectively to prevent and detect errors and fraud, routinely meeting general control objectives.
• Accounts are issued on time and are complete and show a true and fair view.
• Budgets and forecasts meet deadlines and meet content and presentation requirements.
• Company operates with agreed overdraft/funding constraints while meeting payable obligations and maintaining good credit control.
• Works with CFO to ensure assets and liability risks are properly insured at optimum cost.
• Detects irregularities and errors, shows acumen and knowledge of business matters and has respect of others for such skills and knowledge.
• Recruits, maintains and trains a disciplined, effective, motivated accounts staff.
• Shows skill and commercial awareness and meets deadlines when appraising projects.
• Statutory accounts and consolidation packs meet deadlines with clean audit reports and no material adjustments or weaknesses noted.

Requirements

• A minimum of 15 years of experience as FC/Head of Finance in a subsidiary of multinational company. 
• Tourism experience is preferred but not required

Reporting To

• Chief Financial Officer