Summary

Administrative Secretary will be responsible in doing all the secretary/administrative tasks and receptionist of the office in Dar es Salaam. Needs to be a very professional person and be able to maintain strict confidentiality of the documents and the subjects discussed in the office. 

Responsibilities

• To provide essential administrative support.
• Managing all office tasks.
• Scheduling appointments, and ensuring smooth communication within an organization.

Education and Qualifications

Bachelor’s degree in Business Administration, Office Management, or a related field.

Requirements

• Minimum of 3 years of experience in administrative roles, preferably in a corporate environment.
• Experience in managing administrative tasks in a fast-paced environment.
• Familiarity with emerging technologies for administrative efficiency.
• Demonstrated experience in process optimization and workflow enhancement.
• Proficiency in English, Swahili and Arabic for enhanced communication capabilities.
• Proficiency in Microsoft Office Suite, database management, document preparation, and calendar scheduling software.
• Understanding of administrative processes, business etiquette, and confidentiality protocols.

Characteristics

• Should be a very polite and have good manners all the time with good communication skills.
• Supposed to have already experience supporting the Director on scheduling /organizing different meetings.
• Attentive to the detail and be full committed to her job assignments.
• Essential to have good presentation.
• Necessary to have availability to travel and stay some periods of time in Zanzibar