Summary

Responsibilities

• Provide day-to-day administrative support to the site management and engineering teams. 
• Manage and maintain site-related documentation including work permits, timesheets, and logistics records. 
• Coordinate internal and external communication between project stakeholders, subcontractors, and support teams. 
•  Organize and support site meetings including scheduling, agenda preparation, minute-taking, and action tracking. 
• Assist in logistics planning including accommodation, transportation, and material delivery schedules. 
• Maintain accurate records of personnel on-site and support onboarding/offboarding procedures. 
• Monitor and support compliance with project safety and documentation standards. 
• Track and update project schedules, deliverables, and document control logs in coordination with the site lead. 
• Support local content obligations through reporting and engagement with local stakeholders. 
• Manage administrative procurement of office supplies and coordinate field support requests. 

Education and Qualifications

• Diploma or Bachelor's degree in Business Administration, Project Management, or related field. 

Preferred Additional Qualifications 

• Prior experience supporting Schneider Electric or similar EITS/EPC contractors 
• Fluency in English; Swahili or French is an asset 

Requirements

• 3–5 years of experience in an administrative or coordination role on construction, energy, or infrastructure projects. 

Industry Exposure 

• Experience in oil & gas, EPC, or infrastructure projects with site-based operations. 

Technical Tool/Software Proficiency 

• MS Office (Word, Excel, Outlook, PowerPoint) 
• Document control systems (e.g., SharePoint, SAP, or project-specific platforms) 

Characteristics

Technical Skills 

•  Knowledge of documentation workflows in engineering/construction environments 
• Basic understanding of construction site processes and compliance requirements 
• Strong organizational and record-keeping abilities 
• Time and task management for multi-team coordination 

Personal Attributes 

• Clear communicator and team-oriented 
• Highly organized and detail-focused 
• Adaptable and responsive in dynamic environments 
• Trustworthy and confidential with sensitive information 
• Proactive in supporting compliance and reporting requirements 

Performance Measurement (KPIs) 

• Timeliness and accuracy of site documentation 
• Responsiveness to coordination requests and communication needs 
• Compliance with document control and safety reporting standards 
• Efficiency of logistics and administrative processes 
• Team feedback on support quality and communication effectiveness 

Work Conditions 

• Site-based across EACOP project facilities 
• Requires PPE and adaptability to construction site conditions 
• Involves interaction with multinational teams, subcontractors, and stakeholders 
• May require flexible working hours based on site activities and schedules