Summary

The Job Holder is responsible for coordinating the end-to-end Handover and Punch List management process for EACOP sites systems, packages, facilities and associated infrastructure. The role ensures that Construction, Pre-Commissioning and Commissioning deliverables are progressively verified, documented, tracked and transferred to Operations in a controlled and auditable manner, with all punch items properly classified, assigned, monitored and closed in line with agreed priorities and start-up requirements.  

During the project and start-up phases, the Job Holder shall support operational readiness activities, coordinate cross-functional handover interfaces and maintain the visibility of outstanding actions that may affect safe start-up, system acceptance or facilities operability. The role is highly critical to preserving schedule integrity, asset integrity, compliance and safe transfer to the field operating organization.  

 Key Accountabilities 

• Coordinate handover of EACOP systems, subsystems, equipment packages and operational areas from Project to Operations. 

• Maintain the master handover register, punch list database and close-out status reporting. 

• Ensure all supporting records required for transfer, including dossiers, certificates, test records, red-line mark-ups, as-built documentation, manuals and vendor files, are complete and traceable prior to acceptance.  

• Organize and participate in inspections, walkdowns and verification meetings to identify, classify and resolve punch items prior to handover.
• Support Operations Readiness Plans, Operations Readiness Reviews, handover deliverables registers and roles and responsibilities matrices used to govern transfer readiness. 
• Follow up contractors, discipline engineers, commissioning teams and operations representatives to drive timely closure of Category A, B and C punch items in accordance with project priorities and terminal start-up requirements.  
• Prepare periodic dashboards and reports on handover readiness, documentation completion, constraints, risks and outstanding punch items for management review.  

Responsibilities

1. Handover Coordination

• Coordinating the preparation, review, issue and close-out of system handover dossiers and turnover packages.
• Maintaining the handover sequence in line with Commissioning priorities, start-up schedules and operations acceptance requirements.
• Ensuring that all handover documentation is reviewed for completeness, accuracy, revision status and formal approval before Transfer to Operations.
• Coordinating interface meetings between Construction, Commissioning, Operations, QA/QC, Engineering and contractors to resolve handover constraints
• Supporting the formal transfer of care, custody and control of systems and areas in line with approved procedures.

2. Punch List Management

• Managing the identification, registration, coding, categorization and tracking of punch items arising from inspections, testing, walkdowns and readiness reviews. 
• Verifying that punch items are correctly assigned to the responsible party and supported by clear descriptions, locations, priority level, target dates and required close-out evidence. 
• Monitoring progress of punch closure and escalating overdue or critical items that may affect safety, operability, integrity or start-up readiness.
• Coordinating reclassification or deferral of punch items were justified and formally approved by the relevant authority. 
• Confirming closure evidence is complete and acceptable before recommending item close-out in the tracking system.

3. Documentation and Reporting

• Maintaining accurate and current registers for handover packages, punch items, action logs, exception lists and acceptance records.
• Coordinating receipt, control and filing of construction, QA/QC and commissioning records required for turnover.
• Ensuring operations manuals, maintenance manuals, vendor data books, spare parts lists, training records and as-built documentation are available in accordance with handover requirements
• Preparing weekly and monthly reports covering handover status, documentation readiness, key risks, constraints and close-out performance. 
• Supporting audit readiness by ensuring traceable records are retained and retrievable at all times.

Interface and Readiness Support 

• Supporting development and maintenance of operations readiness checklists and readiness review records.
• Coordinating internal and external stakeholder comments, approvals and signatures associated with system transfer and acceptance. 
• Liaising with document control to ensure controlled issuance and archiving handover records.
• Participating in start-up readiness reviews, lessons learned sessions and close-out meetings as required.
• Supporting the implementation of local content objectives and knowledge transfer to national personnel where applicable. 

Health, Safety & Environmental Responsibilities:

EACOP is committed to ensuring that the health, safety and welfare of workers, communities, and the environment are well addressed and managed. Therefore, the employee is mandated to:

• Fully comply with Company H3SE (Health, Safety, Social, Security & Environment) policies and Life Saving Rules.
• Actively participates in HSEQ and promotes this culture to co-workers.
• Remain vigilant and maintain continuous awareness of potential unsafe conditions.
• Communicate to management any HSE related concerns and ways to improve them.
• Maintain a workplace & workspace that is safe, clean, and always neat – practice good housekeeping

Education and Qualifications

 

• Bachelor’s degree or higher diploma in Engineering, Technical Operations, Construction Management or another relevant discipline.  
• Additional training in commissioning, completions management, document control or project controls is advantageous

Requirements

• Minimum 15 to 20 years of relevant oil and gas industry experience in project execution, completions, commissioning, handover, operations readiness or terminal/facility start-up.  

• Demonstrated experience in multi-disciplinary coordination of handover activities between Projects and Operations. [cite:2] 

• Previous experience managing documentation status, readiness reviews, handover registers and punch list close-out processes on complex industrial facilities.  

• Experience in terminal, refinery, petrochemical, pipeline, marine or other hydrocarbon processing/export facilities is an advantage. 

Characteristics

Technical Competence:

• Sound understanding of mechanical completion, pre-commissioning, commissioning, start-up and project-to-operations handover processes. 
• Good knowledge of Construction / Commissioning dossiers, inspection and test records, as-built dossiers, vendor documentation and exception management. 
• Familiarity with punch list philosophies, close-out workflows and readiness review practices used on oil and gas projects 
• Ability to read engineering drawings, P&IDs, equipment lists, system boundaries and document registers. 
• Proficiency in Microsoft Office and common project database/document management tools; experience with completions or turnover systems is desirable. 

Behavioral Competence:

• Strong planning, coordination and follow-up capability. 

• High attention to detail and disciplined records management. 

• Good communication and stakeholder engagement skills. 

• Ability to work under pressure and manage multiple priorities across interfaces. 

• Team-oriented mindset with sound judgment and problem-solving ability. 
• Ability to work effectively in a multicultural business environment. 

Language Requirements:

• Fluency in English, written and spoken. 

Reporting To

• N+1: Field Manager TZ