Summary

The personnel is to provide legal support and associated services to the Board of Directors, Shareholders, Managing Director and Management and to assure sensitization to Management of  new legislation affecting the Bank’s operations to avoid potential risks that may arise non compliance.

The personnel is to ensure that the company complies with its MEMARTs, the Companies Act and the Bank’s Corporate Governance Policy and leads the legal team to provide effect and efficient advisory services to the Bank to avoid or mitigate legal risks in all its operations. Provides company secretarial services ensuring compliance with corporate governance laws by the Board

Responsibilities

COMPANY SECRETARY

• Organizing, facilitation and preparation of Board, Annual General and Extra-Ordinary meetings and their Committees including, in conjunction with the MD’s Personal Assistance, the selection of venues and the arrangements for travel including Visa procurement.
• Acting as the Secretary to the Annual General Meeting, Extra-Ordinary General Meeting, Board Meetings and the Board Risk and Compliance Committee.
• Maintaining the shareholder register and monitoring changes in share ownership of the Bank.
• Dealing with transfers and other matters affecting shareholding.
• Dealing with requests and queries from shareholders.
• Facilitating the smooth operation of the Bank’s formal decision making and reporting machinery
• Advising management on the content and organization of memoranda or presentations for the Board meetings
• Collecting, organizing and distributing information, documents or other papers required for the board and embers meetings
• Ensuring that all meetings are minuted and that the minute books are properly maintained and that all Board Committees are properly constituted and provided with clear terms of reference.

• Informing the business of Board/ Committee decisions for implementation by Management.
• Acting as a channel of communication and information for non-executive directors
• Continually reviewing developments in corporate governance
• Advising and assisting the directors with respect to their duties and responsibilities, in particular compliance with company law and, counseling them when preparing presentations and memoranda.
• Co-coordinating the publication and distribution of the Bank annual report and accounts and interim statements, in consultation with the internal and external advisers, in particular, when preparing the director’s report.
• Ensuring that the Bank complies with its Memorandum and Articles of Association and drafting and incorporating amendments in accordance with correct procedures.
• Filing all relevant information with the Registrar of Companies to report any changes regarding the Bank to comply with the requirements of periodic filing such as annual returns, appointment of directors etc.
• Ensuring the safe custody and proper use of the company seal.

LEGAL

• Reviews and signs-off on credit facility documents to ensure that the documents reflect credit decisions and comply with relevant law and internal policies.
• Drafts and reviews high level agreements on transactions that the bank is partaking in before they are signed-off by the managing director.
• Provides expert legal advice to management and other stakeholders on legal issues relating to their mandate and job functions.
• Represents or supervises the Legal Officers and/or external lawyers to represent to represent the Bank in court by filing appropriate processes and attending court proceedings.
• Oversees the liaising with the Administration department to ensure the recording and updating of details of all leases/tenancy agreements monthly.
• Safe custody and registration of all Bank documents
• Management and oversight of the Bank’s Litigation Portfolio by assigning and or attending in conjunction with the external lawyers, all court cases in which the Bank is engaged in and further manage the external lawyers to ensure that the Bank’s interests are well protected at all times-by providing accurate and timely information that will assist  them in the litigation process as well as evaluating their performance on any pending and on-going litigations.
• Reviewing of all Legal agreements presented to the Bank and assuring that the Bank is not at risk before executing.
• Drafting, developing and reviewing all contracts pertaining to the Bank with staff and other stake holders with a view to ensure validity and acceptability of such contracts and enforcement of such contracts
• Drafting and or reviewing of all non standard security documentation.
• Drafting and or reviewing of external documents related to provision of services, tenancy agreements, joint ventures, partnerships, promotions etc.
• Dealing with correspondence, collating information, writing reports and ensuring decisions made are communicated to the relevant people.
• Contributing to meetings and discussions as and when required and advising members of the legal implications on policies and decisions.
• Acting as Secretary to the Executive Committee and following up on action points and decisions thereto to assure implementation.

 

Education and Qualifications

• A Bachelor of Laws degree (LL.B)
• A postgraduate degree of the same is an added advantage
• Bar accreditation is mandatory as an enrolled Advocate

Requirements

• A minimum of 6 years of experience in a Law firm, Financial Institution or in an FMCG of which three should have been in the Legal Department at a Senior Role
• An advanced and in-depth understanding of the principles, practices and techniques of Tanzania Laws, Statutes and Business Operating Regulations
• Excellent communication, good negotiation and research skills
• Good Managerial and Team leadership/Player skills
• Excellent proposal writing and project appraisal skills
• Leadership managerial experience with proven ability to lead a big team and interact effectively at all levels.
• Positive and flexible attitudes towards change & competition.
• Possess a very high demonstrated level of integrity
• Self motivated and proactive.
• Should possess strong proven analytical, problem solving and decision making skills

Characteristics

• Leadership Managerial experience with proven ability to lead a big team and interact effectively at all levels.
• Excellent report writing, communication and interpersonal skills.
• High level of personal integrity, positive and flexible towards changing legal environment.
• Out-going, self motivated, assertive and proactive.
• Possess strong problem solving and decision making skills.

Reporting To

Managing Director