Senior Operations Manager
Summary
The Senior Operations Manager is responsible for ensuring that the organisation carries out its operations in an appropriate, cost-effective way while managing the availability and allocation of key resources that enable said operations.
Responsibilities
Performance Management of Operations Team
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Provide inspired leadership for the department which covers the functional areas of Office Administration, Fleet Management, Inventory Management & Warehousing, Distribution and Procurement & Customs Clearance.
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Help promote a company culture that encourages top performance and high morale.
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Develop, implement and review operational policies and procedures.
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Play lead role in the recruitment / selection / training / allocation / coaching / counselling and guiding the professional growth of the Operations team staff
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Identify and address operational problems and opportunities for the company
Fleet Management
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Ensure deliveries and distributions are made on time and the required vehicles are available and operating as required
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Track and monitor how the function is performing in terms of efficiency as well as in terms of cost drivers
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Manage fleet vendor relations to ensure that quality of service is optimal and vendor relationship remain strong/positive
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Empower the team to produce timely, accurate reports with actionable insights to be used for the continuous improvement of fleet operations
Inventory Management
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Ensure security and tracking of inventory through systems, process & physical counts.
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Inventory caretaking, ensuring systems are maintained in good working order (batteries
charged, panels cleaned).
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Empower the team to produce timely, accurate reports with actionable insights to be used for
the continuous improvement of inventory management & warehousing operations
Logistics & Distribution
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Design and improve logistics strategy to ensure product components are available to Sales and Service as needed.
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Design and improve the systems to support the logistics strategy.
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Manage movement of inventory among office and hub network.
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Provide weekly analysis and reports of inventory location, status, and trends.
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Empower the team to produce timely, accurate reports with actionable insights to be used for the continuous improvement of logistics & distribution operations.
Purchasing & Order Importation & Clearance
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Manage the order and distribution of fast-moving assets.
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Manage purchasing in coordination with Finance.
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Coordinate with management on timing, composition and quantity of product orders.
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Work closely with clearing agents, transportation and other agents in the process.
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Manage the timely clearance of inventory, working closely with TRA, TBS and other customs
stakeholders, as needed, to ensure the proper classification and treatment.
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Oversee the use of and further improvement of procurement/purchase tracking tools
Office Administration
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Oversee the development, review, and improvement administrative systems, policies, and procedures.
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Oversee the Office Admin team’s coordination with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
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Empower and build the team’s capacity in coordinating and running region-specific events and special projects
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Member of Senior Leadership Team
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Internally works with a cross-functional team consisting of management, finance, inventory,
operations, software and hardware engineers, customer service, and sales.
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Externally works with product suppliers, agents and other partners.
Education and Qualifications
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Education: bachelors degree in a relevant field required and masters preferred.
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Computer literacy, including inventory-tracking systems, both mobile and desktop; proficiency in Microsoft Excel, Power Point and Word.
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Systems Design: experience designing & implementing systems for complex processes
Requirements
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Logistics: at least 5 years managing complex distribution networks
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Inventory Management: at least 5 years managing valuable, fragile inventory
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Importation: at least 3 years managing importation and clearance activities
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Asset Management: experience tracking internal assets and ensuring appropriate use
Reporting To
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Reporting to Director of Operations
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Member of Senior Leadership Team
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Operations: 4 Years
Logistics: 4 Years