Summary

Support and manage all assigned procurement and logistics functions, ensuring the efficient and effective management of suppliers/service providers, extracting maximum value, and providing for the procurement and supply chain needs of the company, support development of customer service processes and being deputy of Head Procurement & Logistics

Responsibilities

Key Responsibilities and Accountabilities:

• Control the stock movement of raw material, finished goods, spare parts; minimal stock control for procurement planning
• Projecting stock levels and actively involved with sales forecasts
• Coordinate the plan with sales team on dispatches goods as required.
• Coordinate with production team on material issuing for production and receive finished goods
• Update stock in system and maintain delivery related documents.
• Schedule and oversee warehouse team to meet the demands of the business and manage the flow and quality of work to maximize efficiency and minimize overtime
• Oversee and manage logistics utilized to transport products to customers and internal facilities , communicating with drivers to ensure efficient loading and departure.
• Liaising with nominated transporters for truck allocation and trucking of trucks Ex-factory to delivery locations
• Compile report on various aspects of changes in production or inventory.
• Organize and maintain the stock in the store / Warehouse in an orderly manner.
• Ensure timely delivery of goods according to dispatch plan
• Monitor and guarantee all the complete documentation for the purpose of dispatch of the goods (Import & Export), maintain records of supplier contracts, agreements, goods ordered received
• Issue order forms in the SAP system for the supply of equipment, services, and products with the appropriate authorizations
• Conduct Monthly Inventory counts and required reports.
• Implement good practice for storage & handling of goods.
• Organize the procedures for paying suppliers' invoices in accordance with the deadlines and other formalities applicable for this purpose
• Ensure Implementation of the Local Procurement Manual (ensuring local, global policies and procedures)
• Support Head Procurement & Logistics in negotiating local volumes, processes, quality level and prices for raw materials and trading goods in close liaison with Area/Regional procurement support functions
• Managing the procurement supplier relationships for assigned vendors
• Provide support in the selection of suppliers as well as the preparation of contracts for the supply of goods and services, ensuring transparency and exemption in their interventions
• Provide costing of imported goods
• Identify efficiency improvement opportunities
• Establish and maintain a database of potential suppliers of goods and services
• Understand and provide support in dealing with relevant government stakeholders in relation to imports and exports, including TBS, TRA, GCLA and clearing agents.
• Be deputy of Head Logistics and Procurement
• Support further development of customer service processes

General:

• Undertakes such additional duties which may from time to time be assigned to the employee in the discharge of his / her duties.
• To ensure that a correct and proper image of the Company is maintained at all times.

Education and Qualifications

Relevant tertiary qualification in procurement or business management

Requirements

• 2-3 years working experience within a procurement environment Experience in international companies is an asset
• General knowledge of ERP systems – Axapta / SAP advantageous
• Good command of MS Office (Word, Excel and PowerPoint)

Characteristics

Competencies Required

• Self-starter
• People skills
• Organizing skills
• Attention to detail
• Good communication skills
• Good interpersonal, written, verbal, communication and leadership skills Sense of responsibility
• Ability to identify and implement new procedures and processes Results oriented
• Excellent judgement and decision making
• Excellent analytical, critical thinking and strategic skills Self-directed, efficient, consistently meet stringent deadlines

Special requirements

• Regular and on time attendance
• Will be required to work overtime
• Overseas travel may be required.
• Flexibility