Personal Assistant to the Managing Director

roomDar es Salaam

business_centerFull Time

book Direct Reports

bookmark Intermediate

directions_carDriving License Not Required

flagOnly Open to Tanzanian Nationals

access_timeExpiring in 8 Days



To provide a strictly private and confidential personal assistant role to the Managing Director. To manage the MD's workload, assist with tasks on hand and act as gatekeeper.


  • Day to day diary management, managing all forms of incoming and outgoing communication (phone calls, emails, faxes, etc.) and answering of routine correspondence on behalf of the MD
  • Management of calendar and schedule to maximize efficiency (personal & business)
  • To work with Group Executive personnel when they visit the country as well as coordinate their travel arrangements.
  • To compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required. This particular role will require one to work closely with the Company Secretary.
  • To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
  • Analyze incoming and outgoing communication, submissions and reports and prepare and co-ordinate the preparation and submission of summary briefs and reports to the MD as well as commercial department.
  • To provide a comprehensive secretarial and administration service to the MD across the range of his work.
  • To create an events calendar, coordinate & manage staff events including Staff Town Halls, Staff Functions, Family Fun Days, Christmas Parties, Team Buildings, Retreats, Farewell & Welcome events, etc.
  • To maintain filing system and all other relevant areas as necessary.
  • To manage the Bank’s marketing events including Golf Days, in-house customer lunches, media briefings, etc.
  • To manage Group Assignments – Results briefings, launches, etc
  • Arranging meetings with customers and suppliers as required for the MD
  • Preparing letters, reports and correspondences in professional way
  • Ensuring that the CEO is prepared for all meetings and calls
  • Carrying out specific projects and research
  • Coordination of monthly reporting
  • Ensure all work is done on time and to a high quality standard
  • To manage staff corporate wear, staff motivational items, wedding presents, support on bereavements, family additions, organize Staff meetings, etc.
  • To maintain and continuously keep up to date all banks mailing lists.
  • To co-ordinate all senior management and Board member travel arrangements ( flights, accommodation and airport pickups)
  • To do any other work assigned by the Bank superiors.

Education and Qualifications

Associates or higher degree preferred in business (Marketing, PR, Advertising, Communications, Business Administration)


  • 2+ years previous experience in professional/executive level Administrative Assistant position
  • Excellent computer skills, including Outlook, Word, Excel, PowerPoint, Keynote and Internet search skills
  • Graphic design experience it’s an added advantage.
  • Communication skills, Event Management skills, Interpersonal skills, Time
  • Management, Organizational skills, Computer skills especially in Microsoft Office Applications


  • Direct and successful experience working for Senior & Executive Level person.
  • Personable and even tempered; capable of handling a high stress environment
  • Adjustable to a fast paced, demanding work environment where priorities frequently change
  • Ability to set priorities, multi-task and meet multiple daily deadlines
  • Maintains a positive attitude and is resilient, relentless and resourceful
  • Strong delivery and communication skills both written and verbal
  • Proven ability to handle confidential information and be trustworthy
  • Honest and direct in communication
  • Proactive in nature with the ability to stay one step ahead
  • Ability to take initiative, work independently and creatively, with strong organizational and task management skills
  • Excellent calendar management skills, including the coordination of complex executive meeting
  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Flexibility and the ability to work beyond regular hours as needed.

Reporting To

Managing Director




Banking: 2 Years