Summary

Reporting directly to the Managing Director and provide executive support in one on one working relationship. As a PA you will serve as a primary contact for internal and external matters pertaining to the office of the Managing Director. As a PA you will also serve as a liaison to the Board of Directors and Senior management Team, organize and coordinate executive outreach and external relations efforts and oversee special projects. 

Responsibilities

SENIOR MANAGEMENT AND BOARD SUPPORT LIASON

• Complete a broad variety of administrative tasks for the Managing Director: including managing an extremely active calendar of appointments,
• composing and preparing correspondences to various external stakeholders.
• arranging complex and detailed travel plans, itineraries and agendas and compiling documents for travel related meetings.
• Provide a bridge for smooth communications between the Managing Director’s Office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff
• Successful complete aspects of deliverables with hand on approach, including drafting acknowledgment letters, personal correspondence and other tasks that facilitate the Managing Director’s ability to effectively lead the company.
• Prioritize conflicting needs, handles matter expeditiously, proactively and follow through on Projects to successful completion, often with deadline pressures.
• Act as the procurement person for all office expenditure i.e stationeries and other office miscellaneous etc

COMMUNICATION

• Ensure that the Managing Director’s and all Director’s Bio are kept updated and response for request material regarding the Directors and the organization in general.

  STRATEGIC INTIATIVES

• Follow-up on contacts made by the Managing Director and support the cultivation of ongoing relationships.

Education and Qualifications

• Degree/Advance Diploma in Office Management /PA training
• 5 years’ experience in a similar role

Requirements

• Expert level written and verbal communication skills
• Demonstrates pro active approach to problem solving with strong decision-making capabilities
• Ability to write reports using MS Word, MS PPT, MS Excel
• Provide ability to handle confidential information with discretion
• Adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
• Forward looking thinker, who actively seeks opportunities and proposes solution.
• Ability to Manage company records in an easily accessible and safe manner
• Ability to plan and execute office events such as social gatherings and other corporate events.

Reporting To

Managing Director, Executive Director and Head of Departments