Office Receptionist/ Administrative Assistant

roomDar es Salaam

business_centerFull Time

book1 Direct Reports

bookmark Junior

directions_carDriving License Not Required

flagOnly Open to Tanzanian Nationals

businessNon-profits (NGO)

Summary

The Employee shall be employed by the Employer in the capacity of a Receptionist/ Administrative Assistant and shall fulfil, among other things, the following:

Responsibilities

Reception

  • Answer phone calls in a professional and courteous manner
  • Direct phone calls to the appropriate staff members
  • Reply to general information requests with the accurate information
  • Receive visitors to the organization in a professional and friendly manner.

Office Administration

  • Use computer (Word, Excel, and Power Point) to prepare reports, letters, memos and documents
  • Receive, record and sort incoming emails, mails, faxes, and courier deliveries for distribution
  • Prepare, record, and send outgoing emails, mails, faxes, and courier parcels
  • Update and ensure the accuracy of the organization's directory, addresses, and distribution lists (Outlook)
  • Back-up electronic of files and server, using proper procedures
  • Provide secretarial and administrative support to management and other staff
  • Support planning of missions from Germany and other staff (make a booking for hotels, flights, transfers, taxi, meetings and prepare program)
  • Process visa applications for incoming staff/colleagues
  • Maintain office calendar for the meeting room and ensure that meeting room is well prepared with all necessities before meetings start.

Education and Qualifications

  • The applicant should hold a bachelor from a university

Requirements

  • The applicant must be fluent in business English (orally and in writing)
  • The applicant should have some work experience, or relevant internships

Reporting To

Country Director

-

-

-

Non-profits (NGO): 2 Years

-

-

-

-