Manager: Operations

roomDar es Salaam

business_centerFull Time

book Direct Reports

bookmark Manager

directions_carDriving License Not Required

flagOnly Open to Tanzanian Nationals

businessBusiness Services / Consultancy

Summary

We are looking for an experienced and professional candidate in the capacity of Manager: Operations to join our team who will be responsible to assess and recommend measurable steps to achieve overall business growth, through reviewing financial statements and data, preparing and controlling budgets and inventory and implementing effective strategies for the organisation’s financial well-being. The recommendations may involve making changes to internal operations.

A substantial part of your work will revolve around creating budgets, formulating strategy, improving performance, manage the company’s demand of products, materials and/or services, facility management and maintenance, sourcing and procurement and all matters related to compliance and registration.

Responsibilities

Responsibilities for Manager: Operations

Leadership & Strategy (20%)

  • Improving operational management systems, processes, and best practices.
  • Distribute responsibilities across departments, building efficiencies and utilizing available manpower to improve results.
  • Conduct workforce training and development.
  • Contribute operations information and recommendations to strategic plans and reviews; prepare and complete action plans; implement production, productivity, quality, and customer-service standards; resolve problems; complete audits; identify trends.
  • Maintain safe and healthy work environment by establishing, following, and enforcing standards and procedures, complying with legal regulations.

Inventory Control & Management (15%)

  • Track, record, and order new supplies avoiding excessive surplus or inefficiencies.
  • Manage relationships with key operations vendors.
  • Receive orders and document arrivals.
  • Source and interview vendors; negotiate contracts and costs to ensure the company is receiving the best cost-effective deals.
  • Designing and implementing an inventory tracking system for optimized inventory control procedures.
  • Create detailed reports for inventory operations and stock levels.

Facility Management & Maintenance (10%)

  • Ensuring that basic facilities are well-maintained and conducting proactive maintenance.
  • Ensuring that facilities meet compliance standards and government regulations.
  • Overseeing any renovations, and refurbishments.
  • Managing with office relocations.
  • Drafting maintenance reports.

Financial Budget Management (20%)

  • Design effective budget models for departments and the entire company.
  • Analyses financial information (e.g., revenues, expenditures, and cash management) to ensure all operations are within budget.
  • Present annual budgets to leadership team.
  • Review budget requests for approval.
  • Forecast future budget needs.
  • Identify variances between actual and budgeted financial results at the end of each reporting period.
  • Suggest spending improvements that increase profits.
  • Review the company’s budget for compliance with legal regulations.
  • Ensure department managers meet budget submission deadlines.
  • Design and implement effective budgeting policies and procedures.

Sourcing & Procurement (25%)

  • Communicate performances and costs to management.
  • Recommend new processes or systems for improvement; implement new ideas and strategies.
  • Organize and schedule procurements in a timely manner.
  • Purchase of products/materials.
  • Determine the lowest cost for products/materials.

Compliance & Registration (10%)

  • Advise leadership team on the company’s compliance with laws and regulations through detailed reports.
  • Create and manage effective action plans in response to audit discoveries and compliance violations.
  • Regularly audit company procedures, practices, and documents to identify possible weaknesses or risk.
  • Assess company operations to determine compliance risk.
  • Ensure all employees are educated on the latest regulations and processes.
  • Resolve employee concerns about legal compliance.

Education and Qualifications

Bachelor’s degree in procurement, business, finance or related field.

Requirements

  • 5 years proven experience in operations
  • Strong analytical skills and ability to conduct detailed research
  • Ability to write clear & concise reports that are easy to understand
  • Excellent interpersonal and communication skills
  • Critical thinker and problem-solving skills
  • Experience in industry procedure, cost and term
  • Experienced in compiling and following strict budgets
  • Able to multitask, prioritize and manage time efficiently        

Characteristics

Personal Attributes

  • Lives & Breathes our Values
  • Highly organized
  • Detail-oriented
  • Ambitious & Assertive
  • Energetic & Enthusiastic
  • Confident
  • Highly persuasive
  • Good with numbers
  • Strong decision making and problem- solving skills
  • Innovative

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Business Services / Consultancy: 5 Years

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