Summary

• To manage the procurement of goods, services and works for the company are in accordance to Tanzania’ regulations and the respective company procurement manual.    
• To ensure goods, services and works are procured in the correct quantities, at the right time and at the right price.
• To create value for money for the company through tender process (for large projects), negotiations, supplier relationship management and management of contracts.
• Work closely with logistics and production teams to ensure timely purchase and follow-up of shipment for imported raw materials and finished goods to be delivered on timely manner with minimum costs.

Responsibilities

Procurement Management:

• Responsible for organising and maintaining a central facility for the purchase of all raw materials, packaging and finished goods, services and contracts on a best price/ best quality basis.
• Develop the annual and monthly Procurement Plan for the procurement of goods, works and services in with focus on: 
  o Timely delivery of procured services 
  o Obtaining best value for money 
  o Utilizing buying power leverage
•  Ensuring the smooth supply of material, consumables and equipment to the company.  
• Controlling the purchase and supply of all procured items and services.  
• Implementing best practices on technologies, processes, policies, and procedures to support the purchasing process.
• Sourcing the most affordable materials for the company’s manufacturing process.
• Giving sourcing input to colleagues to aid business planning and development  
• Establishing terms, pricing, quality requirements, delivery, and contracts with suppliers.
• Reviewing all contracts/agreements to achieve “best price/best quality “purchasing.  
• Sourcing and rate negotiation of new material locally and worldwide with proper incomers , delivery time and quality
• Continuously monitoring, evaluating, and improving supplier performance (monthly, quarterly, half yearly, annual)
• Auditing suppliers.
• Delivering cost savings for the company  
• Adhering to all company policies with particular regard to accounting principles
• Adhering to and implementing the company's Global Procurement Guidelines and policies
• Making recommendations and advising senior management on all purchasing levels
• Promoting best practices across the Company
• Manage the tender process in adherence to the Procurement Policy, inclusive of the following: 

o Develop tender documents for approval by the Tender Committee, inclusive of requests for information, requests for proposals and adverts for procurement  
o Guide tender evaluations and ensure alignment to the internal processes 
o Schedule and facilitate tender openings 
o Draft letters/e-mails of feedback to all bidders  
o Participate in contract negotiations with vendors in collaboration with representation of respective user departments  
o Monitor compliance to tender review process 
o Chair the Tender Committee. 
 
Relationship Management  

• Manage relationship with all Government entities in relation to imports and exports, including TBS, TRA, 
  GCLA and clearing agents.
• Develop and maintain constructive and cooperative working relationships with suppliers, colleagues and 
  management to ensure business continuity.  
• Facilitate supplier meetings in the discussion of procurement processes to identify bottlenecks and 
  identify initiatives to address queries / concerns raised
• Regularly contacting suppliers to renegotiate prices.
• Work across service providers to achieve value through maximized savings benefits, reduced 
  duplications and negotiate fixed contractual agreements. Administer contract performance, including 
  delivery, renewal, warranty, damages and insurance
• Conduct efficient and collaborative procurements which are corporately compliant (tendering, quotations, negotiations, evaluation award, contract management, supplier relationship management) and which result in a high value adding commercial outcome.

Periodically evaluate vendor contracts to align with existing practices and applicable laws of the country.  
 
Budget and Costs Management  

• Develop the annual procurement budget based on operational and financial targets for Supply Chain
• Authorize expenses as per approval matrix or delegation of authority.
• Prepare payment and cash flow forecast for imports and local purchases based on payment terms

Report and Record Management  
 

• Overseeing weekly and monthly procurement reports include timely report of OTIF, saving report, shipment status for imported material and trading goods.
• Work closely with Inventory Manager to maintain an updated accurate records receipts and ensure timely 
  processing GRNs.
• Keep records of all procurement activities for both local and imported while ensuring an updated record of prices changes is maintained.
• Ensure the landed costing sheet of all the imported materials are prepared correctly and timely.
• Maintaining records of supplier contracts, agreements, goods ordered received.
• Maintain records of goods ordered and received, thereby ensuring that all procurement documentation is appropriately filed, ensure accessing and retrieving records should be done easily. 
   
  People Management  
• Manage the performance of direct reports, ensuring agreement of annual goals, measuring performance 
  against agreed goals and dealing with areas of non-performance.
• Manage the development of staff and identify training interventions in support of career development  
• Coach and mentor team members to foster personal growth and teamwork.

Education and Qualifications

• Bachelor’s degree in Procurement and Logistics Management / Stores Management / Supply chain / related
• Registration with Procurement and Supplies Professionals and Technicians Board (PSPTB)
• Minimum 6 years of experience on Procurement in manufacturing industries  
• Experience in multinational environment is an asset.
• Proven experience in procurement and logistic roles
• Ability to work in a fast-paced environment and prioritize task effectively.  
• Customer Oriented mindset with a focus on delivery high quality services.
• General knowledge of ERP system