Administration Officer

roomDar es Salaam

business_centerFull Time

book Direct Reports

bookmark Intermediate

directions_carDriving License Not Required

flagOnly Open to Tanzanian Nationals

access_timeExpiring in 0 Days

businessSoftware Development

Admin & Clerical

Summary

The Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. This role requires multitasking across a range of responsibilities, handling payroll and accounting activities, receiving and forwarding communications, and taking care of more general clerical duties.

Responsibilities

  • Manage office supplies, stock and place orders.
  • Prepare regular reports on office expenses and office budgets.
  • Organise a filing system for important and confidential company documents
  • Answer queries by employees and clients.
  • Maintain a company calendar and schedule appointments.
  • Distribute and store correspondence such as letters, emails, packages.
  • Arrange travel, visas and accommodations.
  • Schedule in-house and external events.
  • Occasionally travel off-site to deliver reports or files.
  • Distribute office memos, reports and ensuring everyone is kept abreast with the latest company news or information.
  • Hire maintenance vendors and artisans to repair or replace any damages at the office.
  • Oversee the activities of the cleaning staff, security and office steward.
  • Assist the HR with job posting and interviews.
  • Book and prepare board room or conference rooms for meetings and events.
  • Operate office equipment such as printers, scanners, shredders etc. where necessary.
  • Assist other departments on projects where required.
  • Any other duties as may be assigned.

Education and Qualifications

  • Bachelor's Degree in Business Administration or related discpline

Characteristics

  • Excellent Written and Oral Skills
  • Excellent Organisational Skills
  • Reporting Skills
  • Microsoft Office Skills including Outlook, Word, Excel and PowerPoint
  • Time Management
  • Attention to details

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Software Development: 2 Years

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Admin & Clerical: 2 Years

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